kievadoption.com

DOSSIER

IT IS THE LIST OF ALL DOCUMENTS THAT COME IN A PACKAGE.

All documents should be apostil.

The documents will remain valid only for 1 (one) year from the date of issuance.

NOTE: Date of the expiration of the notary not so is important.

Here is full description of process FROM THE Web-site of US Embassy in Ukraine

1. PETITION TO ADOPT

Original, notarized and apostilled accompanied by a Ukrainian translationIt's not advisable to write something like "the age of a child under 1 year is required" I would advise to make more flexible statement "0 to 5" or something like that.
Note: Please put your full names and address

2. HOME STUDY (advice only)

Notarized and apostilled accompanied by a Ukrainian translationIt is preferable to have your home study for an international adoption performed by a licensed adoption agency. You will also need a notarized copy of their current license (and the social worker's license if available).

Note: Please put your full names and address

3. AGENCY LICENSE (COPY)

Notarized and apostilled accompanied by a Ukrainian translation.

4. SOCIAL WORKER'S EMPLOYMENT LETTER

Notarized and apostilled accompanied by a Ukrainian translation

5. I-171H(COPY)

Notarized and apostilled accompanied by a Ukrainian translation

6. EMPLOYMENT VERIFICATION from previous year (MOTHER) (FATHER) .

Original, notarized and apostilled accompanied by a Ukrainian translationFor American Embassy in Kiev you may bring either a copy of your most recent tax return, or your last year's W2 statements, or 2-3 recent pay stubs. Any of these will suffice.

Comment: While you don't need your tax forms for your Ukrainian dossier, BUT do bring the last two years tax returns with W-2 forms as you may need to show them at the embassy in Warsaw to prove your income. W-2 form or tax returns and a statement from your employer indicating your salary. To avoid confusion, please do NOT copy blank pages in your tax returns.

Note: Please put your full names and address

7. MEDICAL STATEMENTS (MOTHER)(FATHER)

Original, notarized and apostilled accompanied by a Ukrainian translation
Comment: This should not be just a general statement that you are healthy, but a declaration that you are specifically not suffering from any kind of psychiatric, communicable, internal, skin or venereal diseases as well as a statement that you are not a drug addict, and you are free from AIDS and syphilis.

NOTE: Put numbers of analyses in lines.

NOTE: Include the copy of doctor license or make forms on doctor letterhead.

8. MARRIAGE LICENSE (COPY)

Notarized and apostilled accompanied by a Ukrainian translation

9. PASSPORT COPIES MOTHER & FATHER

10. POLICE CLEARANCE MOTHER & FATHER

Original, notarized and apostilled accompanied by a Ukrainian translation

Comment:"No criminal record" statement supplied by a competent authority for each adoptive parent, attesting to his/her having no criminal record. Statement obtained from STATE police office.

11. LETTER OF OBLIGATION

Original, notarized and apostilled accompanied by a Ukrainian translation
Put the addresses of Ukraine embassy in USA where you will be put on account your adopted child.

Note: Please put your full names and address

12. POWER OF ATTORNEY

Original, notarized and apostilled accompanied by a Ukrainian translation
Make it on no less than 1 year

13. DEED LETTER

Original, notarized and apostilled accompanied by a Ukrainian translation
Make it on no less than 1 year

14. Appointment Letter

Only original, notarized and apostilled, accompanied by a Ukrainian translation

15. COVER LETTER (only when you send updates)
Only original, notarized and apostilled, accompanied by a Ukrainian translation

I want to remind all families, that we are not responsible if you did not send the Cover Letter along with your updates. I want remind you, that the SDA has a requirement, stating that all updates should be sent along with the cover letter, and if your updates do not have the cover letters, the SDA SAYS THAT THEY WILL CONSIDERED IT AS A MISTAKE, and I am sure they will. They will send your updates back to you, to your address, (not to mine) and they will send these updates, probably with the rejected dossier The SDA sends papers to families by regular mail, and it can take 1.5- 2 months. I know from other facilitator, that they do it this way. So we should expect worse things from the SDA, and I sure they will do it so. PLS be attentive. The cover letter should be notarized and apostilled, you just write in this cover letter, what update you are sending. Example:

Names (DOB) Address:

We send the following documents
1) Medical form (husband)
2) Medical form (wife)

COMMENTS:

1) If it is possible please make such documents as:
Employment statements
Medical forms
Police clearances
Passports
Home study and license of agency and/or lecense of social worker.
IN ONE FOLDER, you don’t need a separate notarization and apostille for these documents. They can be attached together, notarized by the same notary and one apostille for both documents would be enough. If the documents are signed by different notaries, please, list them both on apostille and attach one apostille.
2) NOTE: Agency license and social worker’s license can be attach to the home study. All other letters can also be attached in one document. This way you will only need one apostille for. See explanation below.

Here is list of documents for Ukrainian dossier What can be bundle together and have one apostile.

1) Medical forms (husband and wife) can be bundle together + license of doctor (if applicable).
2) Employment veryfication (husband and wife) can be bundle together
3) Home study, and license of agency and social worker, can be bundle together
4) Police clearance (husband and wife) can be bundle together.
5) Copy of Passports

What CAN'T be bundle together

1) I-171 form (permission for kid/s visa)
2) Petition to adopt
3) Letter of obligation
4) Copy of marriage certificate
5) POA's
6) Appointment letter
7) Temporary adress change letter.
8) Notarized consent for adoption from a second adopting parent, if only one of the parents will be adopting the child.
9) In addition to these documents, the SDAPRC recommends to submit the documents to confirm that the prospective adoptive parents own a residence, or have a rental agreement. Ukrainian local courts usually request such documents in adoption cases.

All U.S. documents submitted to the Ukrainian government/court must bear the seal of the issuing office and an apostille affixed by the state's Secretary of State (an apostille is a special seal applied to a document to certify that a document is a true copy of an original). The SDAPRC requires that all the documents submitted in the adoption dossier remain valid for at least another six months from the date they are submitted to the SDAPRC (according to Ukrainian law, all official documents remain valid for 12 months; the only exception is made for I-171H or I-797C Approval Notices, considered valid for 18 months from the I-600A approval date).

The SDAPRC will de-register all adoption dossiers, even if one document has expired without a prior notice.
3) Petition to adopt, Letter of Obligation and Power of Attorney SHOULD contain your full name, passport number, its issue date and agency; family’s full address and home phone number. Letter of Obligation should also contain the address of the Ukrainian Consulate in the USA.

4) For families that live outside of the USA or one applicant is not an American citizen: the letter of obligation should include full addresses of Ukrainian Consulate in the USA and the country of current residence. For example, if the mother is a US citizen and the father is German citizen, letter of obligation should contain Ukrainian Consulate addresses in both US and Germany. Also, don’t forget your own address in both USA and the country of residence put in letter of obligation and petition to adopt.

5) VERY IMPORTANT NOTE FOR FAMILIES LIVING ABROAD: TWO POLICE CLEARANCES NEEDED FROM THE STATE OF RESIDENCE IN THE USA AND THE COUNTRY OF CURRENT RESIDENCE.
6) If one of parents has criminal record, we cannot predict if they will be approved by NAC for adoption. Both scenarios are possible.
7) Please be careful and attentively read every document. Often the notaries make stupid mistakes in dates, for instance, put 2003 instead of 2004. Then it is a big problem.

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	Thursday, 25 May 2006